• Job Location: Accra, Accra, , GH
• Job Function: Admin & Office
• Employment Type: Full-Time
• Minimum Experience: 2 years
• Minimum Qualification: First Degree
• Age Range:
• Preferred Gender: Any
• Salary:

TECHNICAL REQUIREMENTS

• Oversee the day-to-day administrative functions of the office, ensuring efficiency and effectiveness.
• Develop, implement, and maintain office policies, procedures, and systems to streamline operations and enhance productivity.
• Manage and maintain office supplies, toiletries, equipment, vehicles, and inventory, ensuring adequate stock levels and coordinating necessary repairs and maintenance.
• Handle incoming and outgoing correspondence (mail, emails, calls) and direct inquiries to the appropriate personnel.
• Manage and organize physical and digital filing systems, ensuring data integrity and confidentiality.
• Coordinate and schedule meetings, appointments, and company events (e.g., team lunches, workshops, client gatherings)
• Assist with travel arrangements and accommodation bookings for staff as required
• Assist with the onboarding process for new hires, including preparing workstations, access cards, and necessary documentation.
• Maintain accurate personnel records and assist with basic HR administrative tasks.
• Support in coordinating staff training and development initiatives.
• Manage the office budget, track expenditures, process invoices, and reconcile accounts related to office operations.
• Prepare periodic reports on office expenses for management review.
• Assist with petty cash management and expense reimbursements.
• Ensure the office adheres to health and safety regulations and implement necessary protocols to maintain a safe working environment.
• Oversee office security measures, including access control and emergency preparedness plans.
• Ensure the office adheres to health and safety regulations and implement necessary protocols to maintain a safe working environment.
• Oversee office security measures, including access control and emergency preparedness plans.

EXPERIENCE AND QUALIFICATIONS

• Bachelor’s degree in Business Administration or related field
• Minimum of 2 years’ experience in office management or a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software and communication platforms.
• Excellent organizational, time management, and multitasking skills with the ability to prioritize effectively in a fast-paced environment.
• Exceptional written and verbal communication skills in English. Knowledge of local languages (e.g., Twi, Ga, Ewe) is a plus.
• Strong interpersonal skills with the ability to build rapport and work collaboratively with diverse teams and stakeholders.
• Proactive, problem-solving mindset with keen attention to detail and a high level of accuracy.
• Ability to exercise discretion and maintain confidentiality.
• Demonstrated leadership skills and the ability to supervise or guide administrative support staff (if applicable).